Privacy Statement

Last updated: 01-June-2024 | Effective date: 01-July-2024

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The Vereniging van Medisch Beeldvormers vzw (VMBv) is responsible for processing personal data as described in this privacy statement.

 

Contact Information:

Website: https://vmbv.org/
Registered Office: Fonteinstraat 75 bus 84, 3000 Leuven
Email: info@vmbv.org
Company Number: BE 0472 053 369
RPR Leuven

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Data Protection Officer:

Jade Van De Vel is the Data Protection Officer and can be reached at info@vmbv.org.

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Collected Data

VMBv collects the following personal data:

• Name

• Email address

• Phone number

• Date of birth

• Address

• Payment information

• Company number

• Cookies and data via Google Analytics for website optimization

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Groups/Individuals:

The data is collected from the following groups of individuals:

• Active members

• Adherent members

• Supporters

• Partners, sponsors, and donors

• Suppliers

• Volunteers

• Website users

• Board members

• Participants in activities

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Purposes of Data Processing

VMBv processes personal data for the following purposes:

• Member Administration: Management of membership data

• Insurance: For insurance purposes

• Communication: Sending invitations, newsletters, and information

• Accounting: Financial administration and payments

• Website and Service Optimization: Improving the user experience

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Legal Basis for Data Processing

The data processing is based on the following legal grounds:

• Necessity: For the performance of a contract, compliance with legal obligations, or legitimate interests of the association

• Consent: For marketing purposes, such as sending newsletters or invitations

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Data Retention

Personal data is retained for 5 years after the first processing, unless a longer retention period is legally required.

Data is stored in the following environments:

• In an email inbox

• In a cloud service: Google Drive

• On the website via Wix.com

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Access to Personal Data

Access to personal data is granted to the following individuals:

• President, Secretary, and Treasurer

• Board members

• IT service provider (Wix.com)

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Data Security

Personal data is secured by the following measures:

• Password and login requirements for systems

• Regular training for employees on privacy

• Confidentiality agreements within the association

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Data Sharing

Personal data may be shared with the following third parties:

• Insurer

• IT services (web hosting and software via Wix.com)

• Banks (for payments)

• Partners and sponsors (for member benefits)

• Suppliers and service providers

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Your Rights

You have the right to:

• Access your data

• Correct any incorrect data

• Request the deletion or restriction of the processing of your data

• Obtain a copy of your data

• Withdraw your consent for data processing

• File a complaint with the supervisory authority

To exercise these rights, you can contact us via info@vmbv.org.

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Cookies and Tracking Technologies

For more information on the use of cookies and other tracking technologies, please refer to our Cookie Policy.

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Data of Minors

Our services are not intended for minors under the age of 16, and we do not knowingly collect data from individuals under 16 years old.

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Changes to This Privacy Statement

VMBv reserves the right to modify this privacy statement. Changes will be published on this page and will take effect 180 days after publication. We recommend reviewing this statement periodically.